To register reprints of an artwork in ArtracX Curator, you need to have the entry of the original artwork created, and you need to create a reprint edition which is a group of reprints of the same properties including print date, size, and medium. Create an edition by visiting the admin page of the original artwork (with URL starting with “https://curator.artracx.com/artwork/”) and click “Create Reprint Edition” at the bottom of the page.
You need to put in the information of the reprint edition in the form there. When you have finished, click the “Submit” button.
After creating the reprint edition, you can create the individual reprints. Create a reprint by visiting the admin page of the reprint edition you just created (with URL starting with “https://curator.artracx.com/reprint-edition/”) and click “Create Reprint” at the bottom of the page.
Information Template
To help you gather the necessary information to register your entity, artists, artworks, and their reprints, we provide an Excel template for you to use. Just click the icon below to download the template. There are examples of entity, artist, artwork, reprint edition, and reprint in the template for your reference.
Information Required for Reprint Editions
The following information is needed to register your reprint edition:
Edition Title/ID (*Required)
The identifier of the edition. It can be a short description or an identification number.
Total Prints (*Required)
The number of prints in the edition. If the number is unlimited, enter 0.
Year (*Required)
The year in which the edition was created.
Description
Description of the reprint edition that you want people to read. For best visual results, insert a blank line between 2 paragraphs.
Short Description for COA
If the description is long, there may not be enough space to display the whole description in a Certificate of Authenticity. You may write a shorter version of the description for the certificate.
Current Location
The current location of the reprint edition, which may include the name of the place (e.g., gallery, museum) and city and country of the location (e.g., London, United Kingdom or Los Angeles, CA, USA). The current location can be overridden for each individual reprint.
Featured Image
This is the image for listing and for sharing on social media. The ideal dimension is 1200 x 630 pixels. Other dimensions will work, too. If you do not upload a featured image, the featured image of the original artwork will be used.
Images
These are the images that you want to show with the reprint edition. The first image is the key image. You may upload up to 12 images. If no images are uploaded, the Featured Image will be used as the key image. Ideally, these images should be 1000px to 3000px in width. Other dimensions will work, too.
Measurement Unit (*Required)
Select the measurement units of the reprint edition from the dropdown list.
Length/Width/Height (*Required)
Enter the numeric value of the measurements of the reprint in the edition based on the unit selected in “Measurement Unit”. Length is required for 3-dimensional arts.
Standard Frame Width/Standard Frame Height
Enter the numeric value of the measurements of the standard frames used for the edition based on the unit selected in “Measurement Unit”. Leave the fields blank if the reprints are not framed. The value can be overridden for each individual reprint.
Selling Price
Your asking price of each reprint. The value can be overridden for each individual reprint.
Recovery Price
Price for recovery from charity auctions only, representing the proceeds, less any transaction fees, received when a reprint in the edition is sold/auctioned off through a charity organization. The final auction/selling price minus the recovery price, less any transactions fees, will benefit the charity involved while the artists and entity also benefit in the impact chain. The value can be overridden for each individual reprint.
Estimated Value
Your estimated value of each reprint for indication in charity auction. The value can be overridden for each individual reprint.
List this Reprint Edition
Whether you want to list this reprint edition with your artwork. The edition is not listed if you choose not to list the artworks of your entity.
Information Required for Individual Reprints
The following information is needed to register each reprint in your reprint edition. Note that often the serial number is the only necessary field to input for each reprint.
Edition Serial Number (*Required)
The serial number of the reprint in the reprint edition.
Reference Number
The reference number of the reprint used in your organization.
Current Location
The current location of the reprint, which may include the name of the place (e.g., gallery, museum) and city and country of the location (e.g., London, United Kingdom or Los Angeles, CA, USA). If you leave the field blank, the value of the reprint edition will be used.
Condition Report
A description of the condition of the reprint.
Featured Image
This is the image for listing and for sharing on social media. The ideal dimension is 1200 x 630 pixels. Other dimensions will work, too. If you do not upload a featured image, the featured image of the reprint edition will be used. If you have not uploaded a featured image for the reprint edition, the featured image of the original artwork will be used.
Images
These are the images that you want to show with the reprint. The first image is the key image. You may upload up to 12 images. If no images are uploaded, the Featured Image will be used as the key image. Ideally, these images should be 1000px to 3000px in width. Other dimensions will work, too.
Frame Width/Frame Height
Enter the numeric value of the measurements of the frame based on the unit selected in “Measurement Unit”. If you leave the fields blank, the value of the reprint edition will be used.
Exhibition History
If the reprint has been shown in exhibition, you may enter the information of the exhibition.
From/To: The start and end months of the exhibition.
Location: The location of the exhibition. Enter name of the place, city, and country.
Description: The details of the exhibition including name of the exhibition and the story of the reprint in the exhibition.
Click the (+) button to add a new record below the row of the button. Click the (-) button to remove the row of the button.
Provenance
The value of your reprint can be enhanced with a complete provenance. Enter such information below for your reprint’s page.
Provenance Images: You may add images to show with the ownership record. Upload the images and note the order of the image your image. See “Images” below for further instructions.
From/To: The start and end years of an ownership record.
Description: Details of the ownership.
Images: Put the number of the relevant images uploaded in “Provenance Images” discussed above into this field. If there are multiple relevant images for a record, separate the numbers with a comma.
Click the (+) button to add a new row below the row of the button. Click the (-) button to remove the row of the button.
Selling Price
Your asking price of the reprint. If you leave the field blank, the value of the reprint edition will be used.
Recovery Price
Price for recovery from charity auctions only, representing the proceeds, less any transaction fees, received when the reprint is sold/auctioned off through a charity organization. The final auction/selling price minus the recovery price, less any transactions fees, will benefit the charity involved while the artists and entity also benefit in the impact chain. If you leave the field blank, the value of the reprint edition will be used.
Estimated Value
Your estimated value of the reprint for indication in charity auction. If you leave the fields blank, the value of the reprint edition will be used.
List this Reprint
Whether you want to list this reprint with your artwork. The reprint is not listed if you choose not to list the original artwork of its reprint edition, or if you choose not to list the artworks of your entity.